Executive Personal Assistant

Role Overview We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support our Operations Manager. The ideal candidate will serve as a key liaison and ensure the smooth execution of daily tasks, administrative responsibilities, and operational support. This role demands excellent communication skills, discretion, and the ability to work in a fast-paced environment.

• Manage the Operations Manager’s calendar, schedule meetings, and coordinate appointments.
• Handle emails, correspondence, and documentation with professionalism and confidentiality.
• Prepare reports, presentations, and agendas for meetings.
• Maintain and organize files, records, and operational documents.

Operational Assistance

• Assist with tracking project timelines, deliverables, and milestones.
• Coordinate with internal departments and external stakeholders to support operational goals.
• Monitor and maintain inventory of office and operational supplies.
• Assist in preparing and following up on contracts, invoices, and budgets.

Communication and Coordination

• Serve as the first point of contact for internal and external queries.
• Relay messages and updates accurately and promptly.
• Facilitate seamless communication between the Operations Manager and other team members.

Task Management

• Prioritize and manage multiple assignments, ensuring deadlines are met.
• Actively follow up on tasks and projects to ensure progress.
• Propose solutions to streamline processes and improve efficiency.

Qualifications and Skills

• Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Experience: Minimum 1 years of experience as a Personal Assistant, Executive Assistant, or similar role. Experience in operations or project management is an advantage.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to work independently with minimal supervision.
• Strong problem-solving and decision-making abilities.
• Attributes:
• High level of professionalism, discretion, and integrity.
• Proactive, resourceful, and adaptable to changing priorities.
• Team-oriented with a positive attitude.

Job Types: Full-time, Permanent Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person